Privacy Policy

How does Creative Industry Awards collect and process information about you and who is responsible for it?

We may collect and process information about you from several sources such as the examples listed below:

When you enter your information on a contact or nomination form on our website.
When you enter your information into a newsletter subscription form.
When information is received through networking activity by a colleague of Creative Industry Awards with information about yourself or your company.

What sort of information will be collected and processed?

In line with the expectations of the Data Protection Act (2018) and the GDPR regulations, we only collect the necessary information that is required to allow us to promote and deliver our services fairly and effectively.

How can you find out what information Creative Industry Awards holds about you?

Under the Data Protection Act (2018) and European GDPR regulations, any person about whom organisations holds data (a ‘data subject’) is allowed to request a copy of that information. This is called a Subject Access Request (‘SAR’). There is guidance for individuals who want to make a Subject Access Request on the website of the regulator, the Information Commissioners Office (‘ICO’) and it is strongly recommended that you review this guidance before submitting your request to avoid any delays. There is also information on this site about requirements for SARs for both the requesting and responding parties, and who SARs should be sent to.

If you wish to make a subject access request to the Creative Industry Awards, this should be submitted to the Managing Director by email to contact@creativeindustryawards.co.uk

Who is the data controller for Creative Industry Awards?

The Managing Director of Creative Industry Awards is the data controller.

Why is Creative Industry Awards collecting and processing your information?

We collect and process information about you for several purposes depending on the context of the information and how it was collected:

to analyse website usage so we can determine how we can make improvements and if you subscribe to our newsletter, to email you about other directly related products and services we think may be of interest to you based on our understanding of your legitimate interest.
to personalise your repeat visits to our website. If you submit your information on a contact form with interest in accessing our services, nominating yourself or a creative company or to seek further information.
to survey contacts about activity directly related to our marketing activity, service delivery or directly related projects undertaken by us.

If you provide your information to us through this website, we would consider this to mean you have a legitimate interest in our services, that you are happy to be contacted in relation to those services and that you are happy for us to share this with our relevant data sub-processors outlined below in order for our services to be delivered to you.

How long is your information kept, and can you make sure it is accurate?

Creative Industry Awards must retain some information for periods in line with regulatory or legislative requirements. If there is no regulatory or legal requirement to retain your information, then it will be kept until one of the following occurs:

You request for your data to be erased (see the section below) and this can be legally fulfilled.
The data is known to be or is suspected to be invalid/inaccurate.
The data is known to be or is suspected to be no longer appropriate for use for reasons of legitimate interest (as outlined above).

If you believe any information held by Creative Industry Awards is incorrect and wish to amend it, please contact us in writing. Please see the section at the end of this Privacy Notice about how to contact us.

Can you opt-out of marketing or request for your information to be erased?

Creative Industry Awards does not wish to undertake marketing activity towards those who do not wish to receive it, we will always comply with a request from you to opt-out of marketing communications. We will comply with a request from you for your information to be erased if it is appropriate to do so (a) in accordance with the Data Protection Act (2018) or the European GDPR requirements and (b) if there is no legitimate justification for retaining the information.

You can:

Use the ‘opt-out’ or ‘unsubscribe’ link in any marketing communication from Creative Industry Awards if you do not wish to be contacted with any marketing communications.
Request directly by email to contact@creative Industry Awards if you do not wish to be contacted with any marketing communications.
Request by email to contact@creativeindustryawards.co.uk if you wish for your information to be erased (the right to be forgotten).
Contest our determination of a legitimate requirement to retain your information on a case-by-case basis.

Who else is your information shared with?

Creative Industry Awards will only share your information with its panel of judges and specific data sub-processors necessary for us to market and provide our services. In order to facilitate marketing and delivery of our services to those who have provided their information and who we believe have a legitimate interest in our business, we may share your information with specific ‘sub-processors’ with whom we have data-sharing agreements. We want to be clear and transparent with you about the sub-processors we use and what we have done to ensure that they take your data protection as seriously as we do.

We may share your information for marketing or service delivery purposes with a few sub-processors. This is only shared for the purpose of sending you marketing content or survey/research material relating to our own services.

These sub-processors are:

Mailchimp

We use Mailchimp to send out our newsletters, promotional materials and marketing-related communications to clients and prospective clients who have chosen to share their data with Creative Industry Awards.

Microsoft

We use Microsoft Office 365 to manage our emails and file storage, which may include some information that has been collected through our website or other sources relating to marketing and surveying activity. Microsoft may transfer data outside of the EEA but will only do so in a manner which protects your data and meets the requirements of the GDPR and the Data Protection Act (2018).

Google

We use Google Analytics and Google Tag Manager to monitor how you use the site to ensure that we can continue to provide you with the best possible experience online. Google may transfer data outside of the EEA but will only do so in a manner which protects your data and meets the requirements of the GDPR and the Data Protection Act (2018).

Wix

We use Wix as our website builder. Wix may transfer data outside of the EEA but will only do so in a manner which protects your data and meets the requirements of the GDPR and the Data Protection Act (2018).

How is your data stored?

The information we collect is stored in secure cloud vaults that operate inside the EEA. All information is stored in an encrypted form. Information held by Microsoft on our behalf may be transferred outside of the EEA but only where there are appropriate protections in place and in line with GDPR guidance.

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. You can set your browser not to accept cookies, although in a few cases some of our website features may not function as a result. Detailed step by step guidance on how to control and delete cookies is also available from www.aboutcookies.org.

Other websites

Our website may contain links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page.

How to contact Creative Industry Awards

If you would like to contact us in relation to any matter covered in this privacy policy or with queries about our website or marketing/survey activity, please email contact@creativeindustryawards.co.uk.